Terms of Use

Terms of Use (TOU) are acceptable use policies associated to BioMedIT compute Nodes that must be agreed to by BioMedIT users.

Each BioMedIT Node can specify its own Terms of Use.
Each TOU has a version number.
Each TOU has a version type, which is either MINOR or MAJOR.
Every user that uses the services of a Node must read and accept the Terms of Use.

TOU are found in a Terms of Use tab, located on a detail page that depends on the type of user:

Regular users find the TOU under a Project’s detail page, in a tab named “Terms of Use”.
Node Admins, Node Viewers, and Portal Admins can additionally find the TOU under a Node’s detail page.

Terms of Use for project users

Every project is assigned to a specific Node, and every Node has its own Terms of Use (TOU). Users of any given project need to read and accept the TOU once per Node.

Project users access the TOU from a project’s detail page, under the Terms of Use tab. There, all users see a READ AND ACCEPT button for the TOU they have not accepted yet.

Read and accept Terms of Use

The READ AND ACCEPT button takes users to the read and accept page, where TOU are displayed along with a checkbox:

[x] I have read and understood the Node’s Terms of Use,

followed by a CONFIRM button. Once a user confirms, the Node Admin gets notified by email. TOU cannot be rejected after they have been accepted. The latest accepted version of a Node’s TOU appears in the Users tab of the project.

Terms of Use for Node and Portal Admins

Portal Admins, as well as Node Admins and Node Viewers can access Node Terms of Use (TOU) via the Nodes page. TOU for a given node are available in the Node’s detail page, under the Terms of Use tab.

Note

The Nodes page is only available to Portal Admins, Node Admins, and Node Viewers.

Adding new Terms of Use

From a Node’s Terms of Use tab, a Node Admin can add a new TOU policy by clicking the + TERMS OF USE button. The Node Admin then needs to specify the Node for which this TOU is valid, a version number (it is recommended to follow the major.minor syntax, e.g. 2.3) and a version type (MINOR or MAJOR) that indicates the magnitude of change compared to the previous version of the document.

The actual text for the TOU must be written in Markdown format, which then will be rendered on screen. Once entered, the text cannot be altered anymore. Therefore make sure you create and review the text before you publish it.

When a new version of the TOU is created, all the users of this Node get informed by mail, and reminded that they need to accept the new TOU in order to continue using the service. Note that there is currently no mechanism implemented to block users that did not agree to TOU.

Read Terms of Use

By clicking on a single TOU, a new screen is shown where the details of the TOU are presented. An additional users tab shows the list of users who have already read and accepted this version of TOU.

Download TOU list

A blue download button in the Terms of Use tab allows downloading all TOU in a CSV file. This file lists TOU for all Nodes, all versions, and all users that accepted them, including the date they have been accepted.