Administration

From the Administration menu option, Data Providers can manage users and assign them roles.

Data Provider User roles and responsibilities

The Data Provider roles are intended to provide Data Providing institutions with the ability to manage the users involved in data transfers to BioMedIT and assign permission levels according to their responsibilities.

DP Manager

The DP Manager represents the Data Provider institution within the scope of BioMedIT. A DP Manager is responsible for the institution’s internal processes related to BioMedIT and delegates responsibilities to other users in their organization by assigning/removing DP roles. In addition, a DP Manager is responsible for maintaining and keeping the roles assigned up to date, i.e., if an employee left or changed responsibilities, and informing the BioMedIT Node and the DCC accordingly. Finally, the DP Manager delegates the internal operation coordination to the DP Coordinator.

DP Managers are:

• Responsible for the ensuring data provisioning at the Data Provider institution.
• Responsible for escalations and security incidents within the Data Provider.
• Responsible to assign/revoke the DP roles to other DP users.

DP Coordinator

The DP Coordinator is responsible for internally coordinating the DP’s readiness to send data, ensuring the legal compliance, i.e., DTUA, DTPA, etc. and all technical measures required from the DP side are in place for projects in which Data Provider institution participates. The DP Coordinator must send confirmation of readiness for data transfers to the DCC when required, and act as the single point of contact for follow-up questions and/or issues in the process.

DP Coordinators are:

• Responsible for coordinating internal data transfer processes of the Data Provider institution
• Responsible for confirmation of legal readiness for data transfers
• Responsible for confirmation of technical readiness for data transfers

DP Technical Admin

The DP Technical Admin is responsible for all technical tasks required for the setup and maintenance of a secure connection from the DP organization to the BioMedIT Node e.g., network components configuration. He is also responsible to support DP Data Engineer in the onboarding process. There could be more than one DP Technical Admin.

DP Technical Admins are:

• Responsible for the configuration of the network components from the DP side to permit data transfers.
• Responsible for supporting the onboarding of the DP Data Engineer(s).

DP Data Engineer

The DP Data Engineer is responsible to prepare, encrypt and sign the data packages, and transfer them from the DP organization to the assigned BioMedIT Node. There could be more than one DP Data Engineer.

DP Data Engineers are:

• Responsible for preparing and executing the data package transfers between the Data Provider and the assigned BioMedIT Node, following the BioMedIT process for secure data transfer.

DP Security Officer

The DP Security Officer is the designated point of contact from the DP organization to receive incident and security notifications from BioMedIT such as (but not limited to) scheduled and non-scheduled downtimes in response to security incidents, emergency changes and systems upgrades.

DP Security Officers are:

• Responsible for serving as a point of contact for incident, maintenance and security notifications from BioMedIT, and distributing them internally.

DP Viewer

A DP Viewer can monitor the status of data transfers from their DP institution.

How to add a user to a Data Provider group

In the Administration – GROUPS tab, the DP groups will be displayed.

1. Click on the edit button of the group:

   

2. In the Users field, type the user’s name. When the user to be added is found in the drop-down, select it and click on SAVE.